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Use an applicant list to make communication of applicant updates between you and your search committee easier. The tool provides step by step instruction about how to populate the applicant information as well as a worksheet for search committee members to update an applicant's status. 

HR can create and email you an Excel spreadsheet with your applicants' contact information when the job posting closes. This information is helpful when you generate form letters to applicants.  

Find new information on the Summary tab:

• Posting number — to be used for print advertisements
• Quicklink for posting — to be used for electronic advertisements
• Posting dates — to ensure all advertisements coincide with the dates posted

You may need to repost a job to either:

• Extend a posting period to meet a journal deadline
  
• Reopen the posting for new applicants

To repost your posting send HR recruitment an email and include in your message:

• Posting number
• Title of position
• New posting start date
• New posting end date

HR will notify you when your posting has been reposted.

A posting may go unfilled for the following reasons:

• The selected candidate declined the job offer
  
• You are no longer recruiting for a position
  
• The posting recruitment period has expired
• You need to change any of the details on a posting

To cancel your posting:

• Disqualify all your appliants using Not Selected for Interview No Letter for the reason that the Position is Cancelled
• Send an email including the posting number to:

The UB Jobs application will automatically send an email message to the applicants when the posting has been cancelled.

Applicants appreciate timely communication about their application status. You and the search committee should updated applicant statuses as soon as a candidate is not under consideration for a posting. 

Prepare and submit your hiring proposal:

1. Click on the Applicant Tab
   
2. Choose View Application under the action menu
   
3. Click on Start PD Hiring Proposal
   
4. Verify your position is selected
   
5. Click on the Select Position Description button at the bottom of the page
   
6. Click OK if a pop-up message appears
7. Populate the missing information
8. Click Save
   
9. Click Next on the Hiring Proposal Documents tab
10. Choose the next level approver under the Take Action on Hiring Proposal menu
    
11. Receive an approval email once final approval is given on the hiring proposal